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Constitution
and By-Laws
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Article
I - Name Article
I – Name Article
II – Objective Section 2. To achieve this objective, the Mustangs will provide a supervised program of competitive youth sports, in which Football shall be the main sport. The Mustangs shall emphasize that, while athletic ability and winning games are important, they are secondary to the ideals mentioned in Article II, Section 1. Article
III. – Board of Directors Section 2. The Board of Directors shall consist of nine (9) members who shall serve a term of three years. Section 3. The Board of Directors bears the responsibility of filling vacant positions by taking nominations and placing them on a ballot. Candidates must be nominated by the President and seconded by another Director. All candidates on the ballot are given an opportunity to speak before the Board of Directors for no more than two (2) minutes on his own behalf. Once all candidates have addressed the Board of Director’s, they are asked to leave while other voting procedures take place. Next, one board member is allowed to speak for one (1) minute on behalf of each candidate. Also, one board member will be allowed to speak one (1) minute in opposition to any candidate. Each candidate can only be discussed once in favor and once in opposition. After each candidate has been presented, a vote will be cast. Each Director will vote once for each vacant position on the Board. The candidate(s) receiving the most votes will be awarded the vacant position(s). In case of a tie, a revote will be cast with only the tied candidates on the ballot. The winner of the revote will be awarded the position. In cases of a second tie, the President shall cast the tie-breaking vote to award the position Section 4. Upon election, the Board of Directors immediately assumes responsibilities of the position. Section 5. Meetings of the Board of Directors shall fall on the third Sunday of every month to conduct the business of the Mustangs. The President or Secretary shall issue the call for a special meeting of the Board of Director’s. The Secretary must issue notice of a Special Meeting at least forty-eight (48) hours in advance to each Director. Section 6. Robert’s Rules of Order shall apply to all Board meetings except where such rules interfere or conflict with the Constitution and By-Laws of the Mustangs. Section 7. The President shall have the power to appoint, with the approval of the Board of Directors, all committees as needed to run the operation and affairs of the Mustangs. Section 8. The Board of Directors may adopt such rules and regulations for the conduct of its meetings and the Management of the Mustangs, as it may deem proper. Section 9. The Board of Directors shall have the power by a two-thirds (2/3) vote of the full Board of Directors at any Regular Meeting or Special Meeting to discipline, suspend, or remove any Director, Officer, or Committee Member of the Mustangs. Section 10. Any member of the Board of Directors missing three (3) consecutive regular meetings of the Board of Directors for any reason other than extended illness shall be subject for removal from the Board of Directors. Offices, Committee Appointments, or other designated responsibilities pertaining to the removed Director shall be filled immediately. The Board of Directors may then fill the vacancy as defined in Article III, Section 3. Section 11. The Board of Directors shall receive a copy of the previous meeting’s minutes and a Financial Report covering all activities since the last meeting. Section 12. The President of the Mustangs shall have no vote in any matter brought before the Board of Directors nor shall the President of the Mustangs be allowed to make or present motions to be voted on by the Board of Directors. The President may voice any opinions or concerns that may affect the Mustangs or may be in violation of this Constitution or it’s By-Laws. Section 13. If a tie vote occurs during any Regular Meeting or Special Meeting, the President will be allowed to cast the tie-breaking vote. Section 14. Notice of all meetings shall be given at least two (2) days in advance thereof to all members of the Board of Directors unless waiver of such notice is received. Section 15. A quorum of the Board of Directors shall be a majority of the Directors. A quorum must be present to vote on and pass motions. Section 16.
In the absence of the President, the Vice President of Operations
conducts the meeting. If the Vice President of Operations conducts
the meeting in place of the President, the Vice President of Operations
assumes the same voting rights as described in Article III, Sections
12 and 13. Article
IV. – Annual Meeting Section 2. At
the Annual Meeting, a report from the President showing the amount
of monies applied, appropriated or extended during the year and
it’s purposes, objects or persons to or for which such applications,
appropriations or expenditures have been made. The report should
also include all property owned by the Mustangs. A written report
shall be filed and entered into the minutes of the Annual Meeting. Article
V. – Executive Committee Section 2. These members, also referred to as Officers, are to have specific functions and responsibilities involved in the operation of the Mustangs on a day-to-day basis. Section 3. The President chairs all Board of Directors and Executive Committee meetings, sets the agenda for all meetings, casts final vote in cases of tie-votes, oversees all general activities of the Mustangs, serves as or appoints the TYFA Executive Board Member, establishes coaching assignments for the Mustangs with board approval, represents the Mustangs at all public meetings where Mustang matters are to be discussed, has binding authority for the Mustangs except when financial matters are involved, and recommends candidates for the Board of Directors. Section 4. The Secretary will vote on all issues before the Board of Directors, keep the minutes of each meeting, work with the Information Director to distribute and publish the minutes, and preside over Board of Director meetings in the absence of all other Executive Committee members. Section 5. The Vice President of Operations, also known as Athletic Director, votes on all matters brought before the Board of Directors, oversees all field maintenance and equipment, assists the President with any football related issues during the course of the season, conducts meetings in the absence of the President at Board of Directors meetings as indicated in Article III, Section 16. Section 6. The
Vice President of Finance, also known as Treasurer, votes on all
matters brought before the Board of Directors, oversees all financial
activities of the Mustangs and is the primary signatory on all bank
accounts set up for the operation of the Mustangs, prepares the
Financial Report for the monthly Board of Directors meetings and
the Annual Meeting, chairs the Budget and Finance Committee, ensures
correct and accurate reporting of the use of funds by the Mustangs,
has binding authority for the Mustangs in all financial related
matters within the constraints of the approved budget as approved
by the Budget and Finance Committee and the Board of Directors,
and presides over Board of Director meetings in the absence of the
President and Vice President of Operations. Article
VI. Rules and Ethics Committee Section 2. The Committee shall consist of five (5) members, of which three are required to be members of the Board of Directors. Section 3. Evidence of misconduct on the part of any Parent, Player, Coach, or Director involved in anyway with the Mustangs is to be reported to a member of the Ethics Committee. The Ethics Committee shall have the authority to discipline or suspend any individuals involved in any misconduct. In the case of a player or a cheerleader, it is required that the coach of the said player or cheerleader be present at the meeting. Section 4. A notice of any Ethics Committee meeting must be given to all parties involved at least two (2) days prior to the scheduled meeting. Section 5. All facts pertaining to the violation or possible violation are to be presented at this meeting. Section 6. The Ethics Committee decision may be appealed to the Board of Directors of the Mustangs. If an appeal is made, the Board of Directors shall consider only facts and information presented in the original meeting. Section 7. The
Ethics Committee shall not have the power to ban any Parent, Player,
Coach, or Director from the organization. Article
VII. Other Committees Section 2. All committees must receive approval from the Board of Directors before any money can be spent or any change in procedure implemented. Committee Chairpersons do not have the authority to appropriate funds. Section 3. All committee purchases must have a purchase order number, approved by the Board of Directors, before any money is spent. Section 4. The President of the Mustangs shall appoint and prescribe the duties of the following procedural committees for a term of one (1) year: Budget and Finance Committee: Handle registrations of Football and Cheerleading, prepare reports for the monthly meetings, prepare annual financial report and year end summary, prepare tax returns for Mustangs, and ensure all disbursements are correct. Field Maintenance: Responsible for care of the playing fields, scheduling teams and coaches to mark the playing fields prior to all home games. (Until fields are obtained as the property of the Mustangs, this committee will be responsible for negotiating all game facilities, temporary and permanent.) Marketing and Publicity: Responsible for recruitment of all Corporate Sponsors as well as all distribution of information to sources including, but not limited to, local newspapers, schools, and local television community access. Construction: Responsible for general repair and maintenance of the property and shall oversee any and all construction projects. Equipment: Responsible for distribution and collection of all Mustang owned items, such as helmets; fitting all players with equipment, jerseys and game pants; all playing field equipment such as chains, down markers, and goal post pads; and all equipment held by coaches during the course of the season, such as footballs and equipment bags. Mustang Boosters: Responsible for making available for sale to the public approved apparel such as T-shirts, sweatshirts, hats and other items that promote the Mustangs. This committee will work in conjunction with the Cheerleading Board (Section 4, Item 9) to coordinate homecoming activities and ceremonies. Concessions: Responsible for the operation of concessions during all practices and scheduled games. Responsibilities include staffing schedules and purchasing of items needed for resale. Initial start up funds must be approved by the Board of Directors and must be accompanied by a purchase order number. Subsequent purchases must have a purchase order number but will not require approval from the Board of Directors provided the purchases do not exceed the appropriated amount in the budget approved by the Board of Directors. Athletic: Responsible for any and all Football related problems that occur throughout the current season. The committee shall be composed of five (5) members, headed by the Vice President of Operations and Division Representative from each playing class (Varsity/Jr. Varsity, A, B, & C). The appointed members shall have no coaching responsibilities. Cheerleading Board: Responsible for any and all cheerleading related problems that occur throughout the current season. The committee shall be comprised of five (5) members, a chairperson appointed by the President of the Mustangs and a Division Representative from each playing class (Varsity / Jr. Varsity, A, B, &C). A budget shall be prepared by the Chairperson of the Cheerleading Board and presented to the Board of Directors of the Mustangs. Once the budget is approved, purchases may be made without board approval within the constraints of the approved budget. Section 5. The
President of the Mustangs will have the authority to appoint any
other committees as may be required to accomplish the goals and
objectives of the Mustangs. Article
VIII. Officers, Duties, and Powers Section 2. The officers of the Mustangs shall form the Executive Committee and consist of a President, Vice President of Finance, Vice President of Operations, and a Secretary, all of whom shall hold office until their successors are duly elected. Section 3. The Board of Directors may appoint such other Officers or Agents as it may deem necessary or desirable, and shall prescribe the powers and duties of all officers and may fill any vacancy that may occur in any office. Section 4. The Officers and Committee members of the Mustangs shall be elected or appointed for a term of one (1) year, but may be eligible for re-election or re-appointment. Section 5. The authority and power, as well as the responsibility policy making of the Mustangs shall be vested in the Board of Directors of the Mustangs. Section 6. The power vested in the President of the Mustangs shall be to ensure that the operation of the Mustangs is consistent and in compliance with the Constitution and By-laws of the Mustangs and to carry out and implement either by himself or through committees, the rules and regulations of the Mustangs as passed by the Board of Directors. Section 7. The President shall have the authority to overrule any decision of the Board of Directors if they are in violation of the Constitution and By-laws of the Mustangs or contradict any prior decision made by the Board of Directors of the Mustangs. Section 8. The
President shall have the authority to send any matter approved by
a committee back to the committee prior to a vote by the Board of
Directors of the Mustangs if the matter is in violation or direct
conflict with a prior decision made by the Board of Directors or
the Constitution and By-laws of the Mustangs. Article
IX. Chain of Command Appropriations and Procedure changes: This must first be directed to a committee. If approved by the committee, then it goes to the Board of Directors of the Mustangs for final approval. Football or Cheerleading problems: Problems shall be directed first to the Division Representative relevant to the situation. If the problem needs further attention, it shall be directed to the Athletic Committee for situations involving football and the Cheerleading Board for cheerleading situations. If the problem needs further attention, the Athletic Committee or the Cheerleading Board shall direct the problem to the Rules and Ethics Committee. If the situation is still not resolved, it shall be directed to the Board of Directors of the Mustangs. The decision determined by the Board of Directors shall be final and shall be implemented by the President of the Mustangs. Suggestions
or Comments: These are to be directed to a member of the Board of
Directors of the Mustangs. Article
X. Coaches Section 2. A natural progression shall be followed far all head coaches as they advance with their teams. The progression shall be as follows: C5 to CC CC to CCC CCC to BB BB to BBB BBB to AA AA to AAA AAA to JV2 JV2 to JV1 JV1 to Varsity C to B B to A If a coach decides to forego the options within the natural progression, the President shall use his discretion, with approval of the Board of Directors, to determine the best long-term head coach appointment for the team in question. Once a coach has completely advanced through the natural progression he may re-enter the natural progression by filling a position left vacant by another head coach. Section 3. A Head Coach shall remain in the progression until he leaves the program or he is removed by a 2/3 vote of the entire Board of Directors of the Mustangs. Section 4. Should a Head Coach be removed, the President appoints one of the Assistant Coaches to fill in for the remainder of the year. The vacancy in the progression shall be filled in the next year by appointment from the President, with approval of the Board of Directors. Section 5. A father or mother who is a head coach at the single level shall be allowed to protect their son or daughter from being selected by another coach who has the right of first choice. Legal custody of a child by a relative shall be considered the same as above. A head coach may relinquish the right of protection if so desired. Section 6. Any returning player who played the previous year for a head coach in the normal double/triple progression shall be protected to that head coach in the double years of the head coach’s progression unless the player and his/her parents request that the triple coach consider him. Section 7. If an assistant coach is appointed as Head Coach, the said assistant coach has the same protection rights as his predecessor. Section 8. Protection of players at the single levels of any division is not in effect unless a player who played in the single level the previous year returns to the single level after trying out and being released in the triple and double levels. Section 9. If a player played for a coach one year and elected not to participate the following year, the Head Coach shall lose all protection rights to the said player if the player decides to return. Section 10. The triple coach shall have the rights to all players that are new to the program, who played the previous year at the single level, who played for him the previous year, or any protected player who forfeits his rights of protection. Section 11. In any division that has two of more teams at the same level, head coaches shall select their teams by parallel split, with each coach selecting one (1) player at a time until all eligible players have been selected. Each team shall have a balanced number of single and double stripers. If any protection rules exist, the coach with the fewest protected players shall pick until even with the other team in number. Section 12.
After the season has ended, coaches are prohibited from practicing
teams for any reason unless given approval by the Board of Directors
of the Mustangs. Article
XI. Cheerleading Section 2. The daily operation of the Cheerleading Program shall be vested in the Cheerleading Board of the Mustangs. Section 3. All participants in the Cheerleading Program shall be required to cheer in their respective age group except where a brother or sister right exists. Relative rights such as cousins will be considered only if the participant is eligible in age for that division. Any exceptions must come before the Cheerleading Board. The ruling of the Cheerleading Board will be final. Section 4. All squads in the same age group shall be equal in number. Cheerleading coaches shall have the same rights of protection as football coaches in Article X. All exception to this rule should be brought before the Cheerleading Board and rulings may be appealed to the Board of Directors of the Mustangs at the discretion of the President of the Mustangs. Section 5. All teams shall be encouraged to participate in competition or exhibition. However, approval of the Cheerleading Board must be granted before any team participates in any competition or exhibition. Section 6. Unauthorized
participation in any competition or exhibition shall result in immediate
removal of the coach. Article
XII. Charter Section 2. The Official Playing Rules and Regulations of the Tennessee Youth Football Alliance shall be binding on the Mustangs. Section 3. Annually, the President of the Mustangs shall serve or appoint another individual, with approval of the Board of Directors, to serve on the Executive Board of TYFA. The individual who serves on the TYFA Executive Board shall be referred to as the TYFA Executive Member. Section 4. Annually, the President of the Mustangs shall appoint three (3) individuals, with approval of the Board of Directors, to serve as voting delegates to TYFA. One (1) of the individuals shall be appointed Head Voting Delegate with the remaining two (2) being alternates. These individuals will be referred to as TYFA Voting Delegates. Section 5. Voting Delegates shall vote accordingly, at all TYFA meetings, as directed by the Board of Directors of the Mustangs. Section 6. The Board of Directors of the Mustangs, by a 2/3 vote of the entire board, shall have the authority to remove the Executive Board member or any Voting Delegate for any justifiable reason. Section 7. The
Secretary of the Mustangs must issue a notice of a special meeting
for the purpose of removing an Executive Board member of Voting
Delegate two (2) days prior to the meeting. Article
XIII. Finance and Accounting Section 2. The Board of Directors shall prohibit the solicitation of funds in the name of the Murfreesboro Mustang Youth Athletic Association, Inc. or any designated team or division without the approval of the Board of Directors of the Mustangs. Section 3. The Board of Directors of the Mustangs must approve any fundraising activities for any individual team. Any funds solicited by any team must be deposited into the treasury of the Mustangs and shall be dispersed from the treasury to the proper team. Section 4. The Board of Directors of the Mustangs shall not permit the dispersing of funds from the treasury of the Mustangs for purposes other then the conduct of Mustang activities. Section 5. The
Board of Directors of the Mustangs shall have the authority to create
special accounts for the purpose of improvements or equipment purchases,
or as needed as any account created is strictly for use by the Mustangs
to carry out its objectives. Article
XIV. Amendments Section 2. A notice of a meeting for the purpose of proposed Constitution and By-laws changes must be issued ten (10) days prior to the scheduled meeting. Along with the notice shall be a description of proposed Constitutional changes. Section 3. The
Board of Directors of the Mustangs may amend, repeal, or alter in
whole or in part, by a majority vote, provided a quorum is present,
at any regular or special meeting of the Board of Directors of the
Mustangs, the Constitution and By-laws of the Mustangs if it conflicts
with the Constitution and By-laws of the Tennessee Youth Football
Alliance. Article
XV. Dissolution or Liquidation in the event of dissolution or liquidation, the residual assets of the Mustangs will be turned over to one or more organizations which, themselves, are exempt as organizations described in sections 501c (3) and 170c (2) of the Internal Revenue Code of 1954 or corresponding sections of any prior or future Internal Revenue Code, or to Federal, State, or Local Government for exclusive public purposes. Section 2. Notwithstanding any other provision of these articles, the Mustangs shall not carry on any other activities which is not permitted by: 1. a corporation exempt from Federal income tax under section 501c (3) of the Internal Revenue Code of 1954 or the corresponding provision of any future United States Internal Revenue Law or a corporation,
which contributions are deductible under section 170c (3) of the
Internal Revenue Code of 1954 or the corresponding provision of
any future United States Internal Revenue Law. |
2003 Murfreesboro Mustangs